Privacy Policy

1. Who We Are

We are a parent-volunteer booster organization supporting the BCHS band program. Our EIN is 87-3442177. We are not affiliated with, nor do we speak on behalf of, the Deer Valley Unified School District or Boulder Creek High School administration.

2. Information We Collect

We may collect the following types of information:

• Contact information you voluntarily provide via our contact form (name, email address, phone number, message content).
• Payment information processed through third-party platforms such as Venmo, PayPal, or Cheddar Up when you make a donation or purchase. We do not store your payment card details on our servers.
• Membership & volunteer information collected through sign-up forms (name, contact details, student name and grade, volunteer preferences).
• Website usage data collected automatically by our hosting provider and analytics tools, including IP addresses, browser type, and pages visited.

3. How We Use Your Information

We use information we collect to:

• Respond to your inquiries and communications.
• Process donations, payments, and membership registrations.
• Send updates about band events, meetings, and volunteer opportunities.
• Fulfill our obligations as a 501(c)(3) nonprofit, including donor acknowledgment letters.
• Improve our website and communications.

We do not sell, rent, or trade your personal information to any third party for marketing purposes.

4. Children’s Privacy (COPPA)

Our website is operated for the benefit of high school band students and their families. We do not knowingly collect personal information directly from children under 13. Students under 13 should have a parent or guardian submit any forms on their behalf.

If you believe we have inadvertently collected information from a child under 13, please contact us immediately using the information at the bottom of this page so we can promptly delete it.

5. Third-Party Services

Our website and operations use the following third-party services, each with their own privacy practices:

• WordPress / WP Engine — website hosting and content management.
• Elementor — website page building.
• Google Fonts — typography rendering (may log font requests).
• Google Drive — storage and sharing of public financial documents and meeting minutes.
• Venmo / PayPal / Cheddar Up — payment processing for donations and activity fees.
• Charms Office Assistant — band program management (used by the school’s band director, subject to their privacy policy).

We are not responsible for the privacy practices of these third parties. We encourage you to review their policies.

6. Photography & Media

We photograph and video-record students at band performances, competitions, and events for use on our website, social media, and promotional materials. By participating in BCHS Band Boosters-sponsored events, participants (and parents/guardians of minors) consent to such use.

If you do not wish to have photographs of yourself or your student used in our materials, please notify us in writing using the contact information below, and we will make reasonable efforts to honor that request.

7. Data Security

We take reasonable precautions to protect information we collect. Our website uses HTTPS encryption. Payment transactions are handled by PCI-compliant third-party processors. However, no method of internet transmission is 100% secure, and we cannot guarantee absolute security.

8. Data Retention

We retain contact and donor information for as long as necessary to fulfill the purposes described in this policy, comply with applicable law (including IRS requirements for nonprofit records), and support our ongoing programs. You may request deletion of your information at any time by contacting us.

9. Your Rights

You have the right to:

• Request access to personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of your personal information (subject to legal obligations).
• Opt out of non-essential communications at any time.

To exercise any of these rights, please contact us using the information below.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the effective date at the top of the page. Material changes will be communicated via our website or email to our mailing list. Your continued use of our website after changes are posted constitutes acceptance of the revised policy.